Privacy Policy

Effective Date: October 28, 2026 | Last Updated: October 28, 2026

1. Introduction

Integra Financial Solutions LLC ("Integra," "we," "us," or "our") respects your personal and financial privacy. This Privacy Policy outlines our procedures regarding the collection, use, protection, and disclosure of information gathered through our professional advisory engagements, accounting services, payroll systems, tax advisory operations, and website.

2. Information We Collect

In providing accounting, tax, payroll, and fractional CFO advisory services, we collect information necessary to perform statutory, regulatory, and contractual obligations. This includes:

• Contact and Identification Information: Full legal names, business entity designations, corporate titles, postal addresses, corporate headquarters, phone numbers, and authorized email addresses.

• Financial and Professional Information: Federal Employer Identification Numbers (FEIN), Social Security numbers where legally authorized, general ledger records, payroll records, statutory tax filings, banking instructions, and corporate financial statements.

• Website and Technical Information: Internet protocol (IP) addresses, browser specifications, operating system details, network routing logs, and session duration metrics collected automatically during website access.

• Communications Information: Records of telephone consultations, written correspondence, email discussions, service inquiries, and authorized SMS or text messaging records.

3. Permitted Business Uses

We process collected information strictly for legitimate commercial and regulatory objectives. These include administering client contracts, delivering CFO advisory reports, preparing tax returns, processing authorized payroll runs, performing bookkeeping reconciliations, processing fee invoices, communicating engagement updates, and satisfying statutory compliance mandates under federal and state jurisdictions.

4. Confidentiality & Internal Revenue Code Section 7216

Integra maintains strict confidentiality concerning all client financial and tax documentation. In accordance with Internal Revenue Code Section 7216 (26 U.S. Code § 7216) and Treasury Regulations thereunder, we do not disclose or use any tax return information prepared or obtained in connection with our services for any purpose other than tax return preparation, unless expressly permitted by law or authorized in advance by your formal written consent.

5. Limited Disclosures

We do not sell, rent, or trade client personal or financial information. Disclosures are strictly limited to the following circumstances:

• Service Providers: Trusted third-party vendors and cloud infrastructure partners under binding non-disclosure and security covenants who assist in hosting, encrypted data backup, and client portal operations.

• Professional Personnel: Internal advisors, certified public accountants, and administrative staff who require access on a strict need-to-know basis to fulfill client engagements.

• Client-Authorized Parties: External legal counsel, corporate auditors, financial institutions, or statutory representatives whom you formally authorize in writing to receive specified documentation.

• Legal Requests: Government authorities, regulatory boards, or court officers in response to valid subpoenas, court orders, or statutory regulatory mandates.

• Business Transactions: Potential successors or assigns in the event of a merger, acquisition, corporate restructuring, or asset disposition, subject to standard confidentiality protections.

6. SMS and Mobile Messaging Privacy

When you provide your mobile telephone number and opt in to receive text messages from Integra Financial Solutions LLC, mobile contact details are maintained with strict privacy. Mobile phone numbers and SMS opt-in consent records will not be sold, rented, leased, or shared with third parties or affiliates for marketing or promotional objectives.

Mobile text communications are limited to administrative notices, scheduling confirmations, document availability updates, and critical engagement reminders. Message frequency varies depending on your operational activity and active service engagement.

Standard message and data rates may apply pursuant to your cellular carrier agreement. You may cancel SMS notifications at any time by texting STOP in response to any message. To obtain assistance or support regarding mobile messaging, text HELP to the originating number or contact our office. Use of mobile communications is subject to our standard SMS terms.

7. Security Safeguards & Document Transmission Warning

Integra employs rigorous physical, administrative, and technological security controls—including end-to-end transport encryption, access credentialing, and network segmentation—to safeguard confidential client records against unauthorized modification, acquisition, or loss.

Security Warning: Ordinary SMS text messages and unauthenticated website web forms do not possess enterprise-grade encryption. Clients and website visitors must never send Social Security numbers, banking details, sensitive tax documents, or confidential records through standard SMS or unsecured web forms. All sensitive materials must be transmitted exclusively through our secure, authenticated client portal.

8. Data Retention

We retain personal, corporate, and financial records only for the period necessary to fulfill engagement deliverables, comply with state and federal tax recordkeeping requirements, support professional liability defense standards, and comply with applicable statutory audit timelines. When retention periods expire, records are securely expunged or permanently de-identified.

9. Cookies and Tracking Technologies

Our website utilizes functional and session cookies necessary to maintain site security, manage authenticated portal sessions, and analyze broad traffic tendencies. We do not use intrusive third-party behavioral advertising cookies. You may configure your browser to decline cookies, though certain secure portal functionalities may be restricted.

10. Privacy Choices and Opt-Outs

Clients and website visitors may review, correct, or request updates to their personal contact records by contacting our administrative office. You may opt out of non-essential informational circulars or administrative notices at any time. Statutory, tax, and accounting files required under regulatory compliance rules cannot be unilaterally removed prior to statutory expiration periods.

11. Third-Party Services and External Links

Our web properties or communications may provide external references or hyperlinks to statutory portals, banking gateways, or professional associations. Integra Financial Solutions LLC does not control and is not liable for the independent privacy practices, terms, or security frameworks maintained by external third-party websites.

12. Children's Privacy

Our services and website are exclusively directed to commercial enterprises, business owners, and adult individuals capable of entering legal contracts. We do not knowingly solicit or collect information from individuals under eighteen years of age.

13. International Processing and Remote Support

Integra operates within the United States, and all data repositories are hosted on domestic server infrastructure. If you access our website or engage our advisory services from outside the United States, your information will be transferred, processed, and preserved in the United States under applicable federal and state data governance frameworks.

14. Changes to This Privacy Policy

Integra Financial Solutions LLC reserves the right to amend this Privacy Policy periodically to reflect revisions in statutory mandates, Internal Revenue Service guidelines, or internal operational protocols. Any revisions will be published on this page with an updated Effective Date.

15. Contact Information

Inquiries, formal notices, or requests regarding this Privacy Policy or our operational data handling practices may be addressed to:

Integra Financial Solutions LLC State of Missouri, United States Email: eforst@integrafinancialsolutions.com Telephone: (314) 584-5450